2013 MEMBERSHIP BALLOT PROPOSAL

2013 MEMBERSHIP BALLOT PROPOSAL
At its October 5, 2012 meeting the Bay View Board of Trustees received the report of the Special Committee on Membership Issues and voted to send two of their recommendations to the Membership Committee for implementation.

1. An Orientation Committee be appointed, as a subcommittee of the Membership Committee, to help ensure that all potential applicants for membership in the Bay View Association learn and understand Bay View’s Christian history, values, and traditions, and its Chautauqua heritage. This committee would conduct a dialogue with each potential applicant, and provide a mentor for each.
2. A Community Engagement Committee be created, to help ensure that new members in particular, and in fact all members, understand their commitment to Bay View and to being engaged in some way in its activities and programs. This would involve an intentional welcome for new members and the selection of a sponsor for each, a collection of interests, skills, and talents to be used to involve a broader spectrum of members, and the use of technology to allow more members to stay involved.

In addition to the forgoing, the following is a proposal to define “legacy” and the workings of a two track membership process. This has been prepared for Board consideration, by a sub-­committee of the Board.

Definition:
A legacy, would be defined in ByLaw 1 D, as an individual who may be accepted into membership upon compliance with all membership requirements, except Sections 5 and 6 i, immediately above, and he or she signs statements approved by the Board affirming Christian values and supporting Bay View’s Christian heritage and programs, mission and Chautauqua programs. “Legacy” shall be defined as an individual who is a direct lineal descendant by blood and the spouse of an existing Bay View Leaseholding Member.

Example of legacies
1. The daughter, son, granddaughter and grandson of an existing leaseholding member.
2. The spouse of an existing leaseholding member.
Examples of non-­‐legacies
1. The daughter-­‐in-­‐law, son-­‐in-­‐law of an existing member.
2. The niece or nephew of an existing member.
3. The foster child of an existing member.
4. Renters; having rented at Bay View does not confer legacy status upon an applicant.

Membership Application Process
Membership in Bay View could be attained along either of two paths.
—Normal Track – those affirming Christian persuasion, and providing a letter from the pastor of a church of which the applicant is a member or attends, along with additional specified letters of recommendation.
—Legacy Track – those legacies affirming Bay View’s Christian and Chautauqua history and traditions, and also Christian Values, along with additional specified letters of recommendation.

Existing By-­‐Law 1 of the Bay View Association of The United Methodist Church, with proposed Amendment, adding new Section 7, in red.

MEMBERSHIP

1. Classifications. The following are the classifications of membership in the Association:
A. Leaseholding Members. Leaseholding Members are those persons who are currently Leaseholders of property in Bay View. The term “Leaseholding Member” includes a member who is either a beneficiary or a trustee of a trust holding a Bay View Leasehold. Subject to paragraphs 1-­‐C and 1-­‐F, only a Leaseholding Member shall be entitled to vote at any meeting of the membership of the Association. Each Leaseholding Member is entitled to one vote. They shall also be entitled to membership rates for all Bay View activities. Upon termination of a Leaseholding Membership, the member automatically becomes an Associate Member.
B. Associate Members. Associate Members are those persons who are not Leaseholding Members but who have been accepted for membership by the Board of Trustees. They shall have no right to vote at any membership meeting of the Association, but they shall be entitled to membership rates for all Bay View activities.
C. Non-­Leaseholding Members. Before August 7, 1982, Non-­Leaseholding Members were given voting rights. Any current member who held a Non-­Leaseholding Membership on August 7, 1982, and whose current annual membership fee is paid shall continue to enjoy voting rights at membership meetings and shall be entitled to membership rates for all Bay View activities.

D. Qualifications for Membership. An individual may be accepted as a Leaseholding or Associate Member upon a two-­‐thirds vote of the Board of Trustees if the individual complies with the following membership qualifications and requirements:
1. Pays the initial membership fee, which shall accompany the membership application.
2. Completes and files the Association membership application form with the Bay View Administrative Office.
3. Is at least 18 years of age.
4. Is of good moral character and will support the Association’s purpose and objectives.
5. Is of Christian persuasion.
6. Provides reference letters attesting to the applicant’s fulfillment of the above membership requirements from:
i. The pastor or designated leader of the church of which the applicant is a member or attends;
ii.  At least two members of the Bay View Association, excluding relatives of the applicant, members of the Board of Trustees and anyone associated with the transfer of the lease; and
iii.  At least two persons of the applicant’s choice, excluding relatives.

7.  A legacy, as defined in this Section, may be accepted into membership upon compliance with all membership requirements, except sections 5 and 6 i, immediately above, and he or she signs statements approved by the Board affirming Christian values and supporting Bay View’s Christian heritage and programs, mission and Chautauqua programs. “Legacy” shall be defined as an individual who is a direct lineal descendent by blood and spouse of an existing Bay View Leaseholding Member.

8. Completes a satisfactory interview with the Membership Committee or its designee and receives a favorable vote of the Committee affirming that the applicant is qualified and supports the Association’s purpose and objectives.

E. FEES
Initiation fees and annual dues for Leaseholding, Non-Leaseholding and Associate memberships shall be established by the Board of Trustees.

F.  VOTING TIME QUALIFICATIONS
To vote at the annual or other Membership Meeting, a member must be qualified under paragraphs A or C above and have been a member for at least 27 days before the meeting.

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